Retain Exported Items
PDF Export is a new function which allows users (with appropriate rights) to export single or multiple items into a PDF file. This PDF can be named and defined by the user exporting the document. Items will appear as navigable files in the PDF.
The default view provides a list on top of the PDF viewer which works as a table of contents to provide access to the exported archive.
Level 1
Users with the "Export Messages" right assigned to them (see can export “browse” or “search” results to PDF. Select the desired items and then select the “Export” button.
Fill out the various options as desired. The different options include the file information. The file output and included fields can be edited (Output tab) as well as any attachments to the email sent to the defined recipient (Attachments tab).
Any restrictions to size or time zone for the PDF can be specified under the Miscellaneous tab. If the archive size does not exceed the maximum size, then the archive will be contained in one file. If larger, the archive will be exported into multiple PDFs will be created according to the maximum limit, until the archive export is complete. Time zone information will be used for formatting any time and date information in email headers. The time written to the cover sheet and date column in the PDF table of contents is written according to the time zone of the Retain Server.
When finished, select ‘Export’. Depending on the size of the PDF export list, the export may take some time. The Export will notify via email when it is complete, if a notification address was provided. Currently running export jobs are also listed under the ‘Exported Items’ tab/ Once the Export has completed, the finished PDF is available under the ‘Exported Items’ tab. Locate the appropriate export list and select the disk icon to download the finished PDF.
HANDS ON 1. Login to the RetainServer. 2. Select one or more items from the mailbox by clicking in the checkbox to the left of the item. 3. Click on the “Export” button. 4. Complete the fields on each tab as desired. 5. Click on the Export button. 6. Click on the Exported Items tab (next to the Search tab). 7. Your most recent export will be listed at the top. Click on the disk icon to the far right of the item to save it down to disk.
