Retain Publishing Indexer

Level 1

In the Publisher Training module it was mentioned that, after publishing, the Indexer will kick off automatically if the configuration is set to do so. The Indexer can also be run manually at any time.

In this module you will learn:

• Index Filtering
• Indexing Modes: Automatic or Manual
• Indexing

Index Filtering

In both the automatic and manual processes of the Indexer, there are Indexer Filter Settings. The last screen prior to retrieving messages will allow you to select, or deselect, any types of attachment types you wish to not index. This may be beneficial if you are only searching for a specific type of attachment and wish to leave the others out of your search.

The Manual version of the Indexer Filter settings is a button that will allow you to change these settings. Simply click the button, select or de-select your types, and click Close.

Indexing Setup

As messages get published, they are stored in a SQLite database. When the Viewer is launched it queries the database and displays the messages that have been exported. Within the Retain Viewer, it has the ability to search for messages. This is where the Indexer comes in. Without Indexing the messages, the Viewer will not all you to search for any messages. The option to search will be greyed out. In this case, running the Indexer is the step to take to search.

During the Installation of the Publisher, the Indexer is automatically installed. There is not a separate installation for the Indexer. The Publisher.exe is what needs to be run to index the messages.

There are 2 modes for the Indexer:

• Automatic
• Manual

Automatic

Setting up the automatic indexing happened during the process of selecting the location of where you want your exported messages located.

After choosing the location of the Published files, click the box: "Start Indexer after messages have been retrieved". At the end of the publishing, the Indexer process will automatically start.

Manual

If you do not check the automatic option to index after message retrieval, you can still run the Indexer on a database manually. After publishing messages, you can launch the Indexer (Start Menu) and point it to the database to index. It will run the indexing exactly the same as during the automatic run.

After clicking on the Indexer to launch it will pull up a screen that may contain previously indexed locations, or blank.

To add a new location, (a database that needs to be indexed) click on the Add location and select the location of where the db is located. You only have to select the parent directory above the db to access the data needed to be indexed. It is important though, that there is a database in the directory structure you are trying to index. Look for the db directory (base.db) to verify that it is the location.

Indexing

The Indexing is all automatic, and will run on its own. After selecting location, and filters, click on Start Indexing to being the process. Depending on how many messages it needs to index can take a long time, or go through very quick. As it indexes it will show the current Indexing document it is working on. The bigger the document the longer it will take to process.

Once the indexer is finished, there will be a green checkmark next to the location that signifies it is complete. Click Close to close out of the Indexer.