Difference between revisions of "Retain Mailbox"

From GWAVA Technologies Training
Jump to: navigation, search
(→‎Retain 4.0 Information)
 
(29 intermediate revisions by 3 users not shown)
Line 1: Line 1:
−
==Level 1==
+
This page is organized by the tabs at the top of the Mailbox screen that is presented after clicking on "Search Messages" from the RetainServer web UI.
 +
<br>
 +
<br>
 +
==[http://training.gwava.com/index.php5/Retain_Browse Browse]==
 +
The browse tab presents the mailbox view with all of the folder structure and messages.  All of the buttons in the mailbox are described on this page.
  
−
===[http://training.gwava.com/index.php5/Retain_Mailbox_Tabs Mailbox Tabs]===
+
==[http://training.gwava.com/index.php5/Retain_Search Search]==
 +
The Search tab presents you with all of the basic and advanced search features within the Retain mailbox.  The same buttons that are displayed on the Browse are displayed here.  Since those buttons are described within the Browse topic, they are not discussed here.  Only the search function is described.
  
−
===Delete===
+
==Exported Items==
 +
This tab displays the status of [http://training.gwava.com/index.php5/Retain_PDF_Export PDF Export] jobs currently running as well as completed those that have been completed.
  
−
===Forward===
+
==Tag Definitions==
 +
This feature allows you to create tags that can be applied to mailbox items.  The tags can be global (all users can see and use them) or personal (just you see them).  When at least one tag is created, a new "Apply/Remove Tags" button appears on the button bar of the mailbox to the right of the Litigation Hold button.
  
−
===PDF Export===
+
==[http://training.gwava.com/index.php5/Retain_Options Options]==
−
PDF Export is a new function which allows users (with appropriate rights) to export single or multiple items into a PDF file. This PDF can be named and defined by the user exporting the document. Items will appear as navigable files in the PDF. <br>
+
This describes the user mailbox options. This is where a user can change their password, see their permissions to features, see the mailboxes to which they have access, set confidential excpetions, and set other miscellaneous options on their account.
  
−
<br>The default view provides a list on top of the PDF viewer which works as a table of contents to provide access to the exported archive.  
+
==Retain 4.0 Information==
−
 
+
===Regular Expressions===
−
Users with the "Export Messages" right assigned to them (see [http://training.gwava.com/index.php5/Retain_Users Management | Users]) can export “browse” or “search” results to PDF.  Select the desired items and then select the “Export” button.
+
<nowiki>Solr supports a regular expression in searches since version 4.0. The syntax of the regular expression is very limited. It should be enclosed with /. like /abc{2,3}/ The solr query with a reqular expression can be like q=productType:/micro.+/ The supported syntax is described in the org.apache.lucene.util.automation.RegExp. Here is some brief description.</nowiki>
−
 
+
−
Fill out the various options as desired. 
+
−
====Core Settings====
+
−
These settings are self explanatory. The "Send email when export is complete to" field instructs Retain to send a notification message to the specified recipient that the export is completed. It does not contain the exported PDF nor does it provide a link to download it. The user has to retrieve it from Retain as explained later in this article.  None of these fields are required, they can all be left blank; however, it defaults the "Send email..." to the email address for the Retain user mailbox from which the export is initiated and the "Download Filename" to "Export Set [current_date current_time]".
+
−
 
+
−
====Output====
+
−
Select the email fields you wish to have included in the exported PDF.
+
−
 
+
−
====Attachments====
+
−
By default, the export will include <i>all</i> attachments to the exported messages. On this tab, you can specify <i>specific</i> attachment extensions that should <i>only</i> be included or <i>specific</i> attachment extensions that should <i>not</i> be included.  For example, if the exported messages had PDF, DOC, and EXE documents attached, you could specify that you want only attachments with PDF and DOC extensions included or you could specify that EXE should be included.<br>
+
 
<br>
 
<br>
−
The PDF export feature <i>only</i> allows attachments under 2G (2048 MB)to be exported with the messages.  You can further restrict the limit to a lesser value.
 
−
 
−
====Miscellaneous====
 
−
Any restrictions to size or time zone for the PDF can be specified under the Miscellaneous tab. If the archive size does not exceed the maximum size (2048 MB), then the archive will be contained in one file. If larger, the archive will be exported into multiple PDFs (each PDF hitting the maximum size before the next one is created) until the archive export is complete. Time zone information will be used for formatting any time and date information in email headers. The time written to the cover sheet and date column in the PDF table of contents is written according to the time zone of the Retain Server.<br>
 
−
<br>
 
−
Depending on the size of the PDF export list, the export may take some time. The export will notify via email when it is complete if a notification address was provided. Currently running export jobs are also listed under the ‘Exported Items’ tab.<br>
 
−
<br>
 
−
Once the export has completed, the finished PDF is available under the ‘Exported Items’ tab. Locate the appropriate export list and select the disk icon to download the finished PDF.
 
−
 
−
====Hands On====
 
 
<pre style="white-space: pre-wrap;  
 
<pre style="white-space: pre-wrap;  
 
white-space: -moz-pre-wrap;  
 
white-space: -moz-pre-wrap;  
 
white-space: -pre-wrap;  
 
white-space: -pre-wrap;  
 
white-space: -o-pre-wrap;  
 
white-space: -o-pre-wrap;  
−
word-wrap: break-word;">
+
word-wrap: break-word;
−
1. Login to the RetainServer.
+
margin-left: 2em;
−
2. Select one or more items from the mailbox by clicking in the checkbox to the left of the item.
+
width: 50%">
−
3. Click on the “Export” button.
+
Syntax      Description        Example
−
4. Complete the fields on each tab as desired.
+
?      zero or one occurrence      /abc?d/ matches abd, abcd
−
5. Click on the Export button.
+
*      zero or more occurrences      /abc*d/ matches abd, abcd, abccd
−
6. Click on the Exported Items tab (next to the Search tab).
+
+      one or more occurrences      /abc+d/ matches abcd, abccd
−
7. Your most recent export will be listed at the top.  Click on the disk icon to the far right of the item to save it down to disk.
+
{n}      n occurrences        /abc{2}/ matches abcc
 +
{n,}      n or more occurrences      /abc{2,}/ matches abccc
 +
{n,m}      n to m occurrences, including both    /abc{2,3}/ matches abcc, abccc
 +
[ characters ]    character class        /[abcde]{2}/ matches ab, ac, be
 +
[^ characters ]  negated character class      /[^abcde]{2}/ matches fg, hi, jk
 +
-      character range, including end-points  /[a-z]{2}/ matches ab,ac,bz
 +
.       any single character      /ab.k/ matches abck, abdk, abek
 +
|      union          /(ab|cd)/ matches ab, cd
 +
&      intersection        /([a-z]*|cd+)/ matches cd, cdd, cddd
 +
@      any string          /@/ matches abc is abc
 +
< n-m >    numerical interval        /<99-102> some dr/ matches 99 some dr and 101 some dr
 
</pre>
 
</pre>
  
−
===Restore===
+
<br>
−
 
+
=====Back to [[Retain Server]]=====
−
===Print===
+
−
 
+
−
===Change Mailbox===
+
−
 
+
−
 
+
−
===Free Form Search===
+
−
 
+
−
 
+
−
===Date Drop-Down Date Filter===
+
−
 
+
−
==Level 2==
+

Latest revision as of 19:50, 17 July 2015

This page is organized by the tabs at the top of the Mailbox screen that is presented after clicking on "Search Messages" from the RetainServer web UI.

Contents

[edit] Browse

The browse tab presents the mailbox view with all of the folder structure and messages. All of the buttons in the mailbox are described on this page.

[edit] Search

The Search tab presents you with all of the basic and advanced search features within the Retain mailbox. The same buttons that are displayed on the Browse are displayed here. Since those buttons are described within the Browse topic, they are not discussed here. Only the search function is described.

[edit] Exported Items

This tab displays the status of PDF Export jobs currently running as well as completed those that have been completed.

[edit] Tag Definitions

This feature allows you to create tags that can be applied to mailbox items. The tags can be global (all users can see and use them) or personal (just you see them). When at least one tag is created, a new "Apply/Remove Tags" button appears on the button bar of the mailbox to the right of the Litigation Hold button.

[edit] Options

This describes the user mailbox options. This is where a user can change their password, see their permissions to features, see the mailboxes to which they have access, set confidential excpetions, and set other miscellaneous options on their account.

[edit] Retain 4.0 Information

[edit] Regular Expressions

Solr supports a regular expression in searches since version 4.0. The syntax of the regular expression is very limited. It should be enclosed with /. like /abc{2,3}/ The solr query with a reqular expression can be like q=productType:/micro.+/ The supported syntax is described in the org.apache.lucene.util.automation.RegExp. Here is some brief description. 

Syntax      Description         Example
?       zero or one occurrence       /abc?d/ matches abd, abcd
*       zero or more occurrences      /abc*d/ matches abd, abcd, abccd
+       one or more occurrences      /abc+d/ matches abcd, abccd
{n}      n occurrences         /abc{2}/ matches abcc
{n,}      n or more occurrences       /abc{2,}/ matches abccc
{n,m}      n to m occurrences, including both    /abc{2,3}/ matches abcc, abccc
[ characters ]    character class        /[abcde]{2}/ matches ab, ac, be
[^ characters ]   negated character class      /[^abcde]{2}/ matches fg, hi, jk
-       character range, including end-points   /[a-z]{2}/ matches ab,ac,bz
.       any single character       /ab.k/ matches abck, abdk, abek
|       union           /(ab|cd)/ matches ab, cd
&       intersection         /([a-z]*|cd+)/ matches cd, cdd, cddd
@       any string          /@/ matches abc is abc
< n-m >     numerical interval        /<99-102> some dr/ matches 99 some dr and 101 some dr


[edit] Back to Retain Server
Retrieved from "https://traininggwava.microfocus.net/index.php?title=Retain_Mailbox&oldid=108449"
Personal tools
Namespaces

Variants
Actions
Home
Exchange
GroupWise
JAVA
Linux
MTK
Retain
GW Monitoring and Reporting (Redline)
GW Disaster Recovery (Reload)
GW Forensics (Reveal)
GWAVA
Secure Messaging Gateway
GW Mailbox Management (Vertigo)
Windows
Other
User Experience
Toolbox
Languages
Toolbox